The festive period is near and considering this, many people may want to request their leave towards this time. For some, they would love to have it before the festivity begins and for others, they may prefer to take some days together with the holidays the organization is already willing to give for the Christmas holidays. Whichever way you think, it is best to request your leave most professionally and if you are new to the working systems and have no idea how best to go about this, we got you!
Request your leave at least two weeks before your preferred date
This means that if you are requesting leave for the Christmas period, it should be sent to your employer during the first week in December or at most, the second week. The purpose of doing this is to be sure that you are giving your employer enough time to review and approve your leave and also to put in place measures that can cover up your position while you are away.
For example;
Dear……
“I hope this email finds you well. I am writing to formally request leave from work from November 27th to December 1st.”
State the reason for your leave
Just because the date already reveals the festive period is not enough reason for you to assume that your employer already knows why you are going on leave. State your reasons clearly, and make sure that your purpose of requesting the leave is properly started in such a way that your employer has no further questions and is satisfied with the purpose you have stated.
For example;
“The purpose of my leave is XXX (insert why you are requesting to go on leave.”
Communicate the tasks you’ve done to ensure a seamless operation while you away
You can’t have pending tasks and decide to go on leave. So, while preparing to go on leave, ensure that you have zero tasks undone. The goal is to enjoy your Christmas break and to see that this is done, clear your tables before you go. But, If certain tasks cannot be completed, communicate the status of these tasks to your team or delegate them appropriately.
For example;
“I have ensured that all my current tasks and projects are up to date, and I am committed to completing any pending assignments or handing them over to a colleague before my departure.”
Assure your employer that there isn’t going to be a problem while you are away
Employers like to be assured that operations will continue smoothly even in your absence and they also like if you give them a cue that they can call on you whenever they need your help. It’s quite reassuring and you can include this while you write your request.
For example;
“I believe that my absence during this period will not adversely affect the team, and I am more than willing to assist in any necessary preparations to ensure a smooth workflow during my absence.”
Be willing to discuss additional measures to put things in place
While you have reassured your employer about tidying up things on your end, they might have other suggestions that can still make the process smooth. So, be open to hearing them out and of course, work with them.
For example;
“I understand the importance of proper planning and coordination to minimize any inconvenience to the team, and I am happy to discuss any additional measures or responsibilities to ensure a seamless transition in my absence.”
Ask if there is anything else you need to do
Apart from sending the email, some organizations may request that you take other due processes. If you are unsure about this, ask in the email you are preparing. You can say;
“Please let me know if there are any specific procedures or forms I need to complete for this request. I appreciate your understanding and cooperation in this matter.”
Also, do not forget to thank or appreciate your employer as you look forward to a positive response from them.
