No matter the kind of news that is meant to be passed, whether pleasant or otherwise, there is a structure put in place for it, even when it comes to a sack letter. Though a sack letter signifies the end of a relationship with an organisation, nonetheless, it is expected to be constructed in a format that is formal and official.
How to Write a Sack Letter?
A sack letter is a letter that indicates the end of an employee’s employment with an organisation. Also known as termination letter, sack letter, or separation letter, sack letter is effective upon acceptance.
Considered to be a formal document that informs an employee of the end of their employment, termination letter includes vital information such as employee’s name and position; reason for termination(if applicable); date of last day of work; return of company’s property requirements, and so on depending on the format the company has adopted as its method of writing termination letter.
Essentially, when writing a letter of termination, these components must be included: introduction, terms of termination, information on outstanding obligations, final pay and benefits, including further instructions or requests.
Let’s take a look at how a sack letter may appear from an employer to one of its employees.
VGM Motors
22, VGM road,
Apapa,
Lagos State.
28th, October, 2024
45, Joyland street,
Ogba, Ikeja,
Lagos State.
Dear Dave Alex,
Termination of Employment
This letter serves as formal notice of the termination of your employment with VGM Motors, effective 20th November, 2024.
Due to the restructuring of the engineering department, the company regretfully wishes to inform you that your contract with the company expires in two weeks time.
For information related to your final pay and benefits, please see the accounts department for further information.
We would like for you to return the company’s property in your possession and give your cooperation in the restructuring process. We appreciate your contributions to VGM Motors and wish you continued success in your career.
Sincerely,
Boyega Adewale Felix
Human Resources Lead
Here are other tips for writing a sack letter that is tenable:
- Peruse the employment contract of your employee, including company policies
- Ascertain the reason for which you are about to sack the employee
- Consult with the HR and legal team.
- Ensure that your actions are in compliance with labour laws and regulations
Be clear; be concise and direct; use a formal business language; proofread for errors; maintain a professional tone; avoid sentiments; include necessary documentation; hand-deliver the letter or use a certified mail. It is important to ensure that the sack letter should be in alignment with the company’s policies and circumstances.
