No matter the kind of news that is meant to be passed, whether pleasant or otherwise, there is a structure put in place for it, even when it comes to a termination letter.
Though a termination letter signifies the end of a relationship with an organisation, nonetheless, it is expected to be constructed in a format that is formal and official.
What is a Termination Letter?
A termination letter is a letter that indicates the end of an employee’s employment with an organisation. Also known as letter of termination, sack letter, or separation letter, termination letter is effective once received.
Considered to be a formal document that informs an employee of the end of their employment, termination letter includes vital information such as employee’s name and position; reason for termination(if applicable); date of last day of work; return of company’s property requirements, and so on depending on the format the company has adopted as its method of writing termination letter.
Essentially, when writing a letter of termination, these components must be included: introduction, terms of termination, information on outstanding obligations, final pay and benefits, including further instructions or requests.
Let’s take a look at how a termination letter may appear from an employer to one of its employees.
ABC Automobiles
38, Alaramimo road,
Agege,
Lagos State.
26th, October, 2024
77, Bolatito way,
Oregun, Ikeja,
Lagos State.
Dear Olatunji John-Galvin,
Termination of Employment
This letter serves as formal notice of the termination of your employment with ABC Automobiles, effective 11th November, 2024.
Due to the restructuring of the engineering department, the company regretfully wishes to inform you that your contract with the company expires in two weeks time. For information related to your final pay and benefits, please see the accounts department for further information.
We would like for you to return the company’s property in your possession and give your cooperation in the restructuring process.
We appreciate your contributions to ABC Automobiles and wish you continued success in your career.
Sincerely,
Adanna Michael
Human Resources Lead
Now, let’s see how an employee can write a letter of termination to an employer.
How to Write a Termination Letter to Your Employer
77, Bolatito way,
Oregun, Ikeja,
Lagos State
26th, October, 2024
The Human Resources Lead
ABC Automobiles
38, Alaramimo road,
Agege,
Lagos State.
Dear Sir,
Termination of Employment
Please accept this letter as formal notice of my termination from my position as automotive engineer at ABC Automobiles, effective 11th, November, 2024.
Following my previous notification about my relocation out of Lagos, I would like to formally notify the company of my resignation.
In adherence to my employment contract, I have provided two weeks of notice so as to ensure a smooth transition of work.
Thank you for the opportunities ABC Automobiles has afforded me these past months. I wish the company continued success.
Sincerely,
Olatunji John-Galvin
